Roma Civil Monitor - Questions and Answers

  1. What are the expected results of the pilot project?
  2. Why should NGOs apply?
  3. What types of NGOs can apply?
  4. What type is our NGO?
  5. How can our NGO apply?
  6. Does our NGO need to be able to issue an invoice?
  7. Do we have to prepare a budget plan?

 1., What are the expected results of the pilot project?

 The expected results of the pilot project are that

  • comprehensive, evidence-based civil society monitoring reports help the improvement of the design and implementation of relevant policies at national and EU level;
  • civil society has improved capacities to feed in their experiences and views to discussions on design and implementation of relevant policies (noting that this is a time-consuming activity that requires not only improved capacities but also financial compensation in the future too).

 The potential indirect impact of the pilot project is the improvement of the design and implementation of relevant policies at national and EU level.

2., Why should NGOs apply?

NGOs participating in the pilot project can

  • benefit from capacity building activities (especially but not exclusively NGOs with strong field experience and limited policy monitoring experience);
  • feed in their experiences and views to discussions on design and implementation of relevant policies at national level, benefiting from the visibility of the EU pilot project;
  • feed in their experiences and views to discussions on a possible EU framework after 2020 (especially as the timing of the pilot project overlaps with the timing of a mid-term assessment of the EU framework 2011-2020).

The financial support allocated for the activities of the selected NGOs themselves ensure modest financial compensation for the time of the leaders and staff members of the NGOs to be invested in the preparation of comprehensive, evidence-based civil society monitoring reports.

3., What types of NGOs can apply?

The pilot project has two objectives: civil society capacity building and monitoring of the implementation of the national Roma integration strategies. In line with this, two types of NGOs are invited:

  • NGOs with significant policy monitoring experience;
  • NGOs with strong field experience and limited policy monitoring experience.

The aim is that altogether not more than 1/3 of the selected NGOs are NGOs with significant policy monitoring experience and at least 2/3 of the selected NGOs are NGOs with strong field experience and limited policy monitoring experience. In a given country these rates can differ to some extent.

Both NGOs that are Roma-led and NGOs that are not Roma-led can apply. The aim is that altogether at least half of the selected NGOs are Roma-led. In given country this rate can differ.

4., What type is our NGO?

Definition of the two types of NGOs described in the previous paragraph is not black and white. Most of the NGOs have both some policy monitoring experience and some field experience. Especially NGOs that had an active role in the preparation of comprehensive civil society monitoring reports coordinated by the Decade of Roma Inclusion Secretariat, or prepared at least one comprehensive, evidence-based, publicly available civil society monitoring report on Roma inclusion, social inclusion, equal opportunities or anti-discrimination could be considered as NGOs with significant policy monitoring experience. NGOs that do not have such policy monitoring experience could be considered as NGOs with strong field experience and limited policy monitoring experience.

5., How can our NGO apply?

In 5 member states with largest Roma communities and most acute challenges (Bulgaria, Czech Republic, Hungary, Romania and Slovakia) where the aim is to select around 8-9 NGOs per country there are two options:

  • NGOs with significant policy monitoring experience – as defined above – are invited to form an open group of 3 or 4 NGOs and submit one proposal together;
  • NGOs with strong field experience and limited policy monitoring experience are invited to submit a proposal individually.

In 6 member states with significant Roma communities (France, Germany, Greece, Italy, Spain and the UK) where the aim is to select around 4-5 NGOs per country there are two options:

  • NGOs with significant policy monitoring experience – as defined above – can either form an open group of 2 NGOs and submit one proposal together, or submit a proposal individually;
  • NGOs with strong field experience and limited policy monitoring experience are invited to submit a proposal individually.

In 16 member states with mid-size or smaller Roma communities (Austria, Belgium, Croatia, Cyprus, Denmark, Estonia, Finland, Ireland, Latvia, Lithuania, Luxembourg, Netherlands, Poland, Portugal, Slovenia and Sweden) where the aim is to select around 1-3 NGOs per country NGOs are invited to submit a proposal individually.

6., Does our NGO need to be able to issue an invoice?

In countries where the aim is to select around 2-3 NGOs, at least one of the selected NGOs, the potential coordinating NGO should be able to enter into a service contract with the CEU and issue an invoice. The aim is that after the initial capacity building activities selected NGOs form a coalition – agree on cooperation principles, allocate tasks and decide on budget allocation –, and the CEU enters into a service contract with the coordinating NGO on behalf of the coalition. The relation between the coordinating NGO and other selected NGOs can be arranged either based on service contracts or other tools (e.g. assignment contracts, etc.), based on the national legislation, the status of the selected NGOs and the agreement between the selected NGOs.

In countries where the aim is to select around 1 NGO, the selected NGO should be able to enter into a service contract with the CEU and issue an invoice.

7., Do we have to prepare a budget plan?

It is not requested to prepare a budget plan at this stage. The maximum amount of budget allocated to each country is indicated in the call. The aim is that after the initial capacity building activities selected NGOs allocate tasks and decide on budget allocation.

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